Medicine Clerkship Associate Director

• In collaboration with DOM Leadership, the Phase 2 Operations (P2Ops) Committee and with approval of COMSE, determine the appropriate content, learning objectives, instructional methods, and assessment tools for the clerkship.
• Collaborate with OMSE, the Instructional Design Studio (IDS), and DOM Vice Chair for Education (VCE) to ensure adoption of best practices in all areas of clerkship design, delivery, and assessment.
• Ensure robust vertical and horizontal curricular integration throughout all phases of the curriculum via collaboration with DOM Leadership, other courses, clerkships, and Thread Leaders, under the oversight of OMSE leadership and P2Ops, and with the approval of COMSE where necessary.

Teaching Faculty/Instructors (this includes faculty, residents, preceptors, house staff, physician assistants, and advanced practice nurses)

• Assist in the recruitment of appropriate teaching faculty for delivery and facilitation of educational experiences (in collaboration with Thread Leaders when applicable).
• In collaboration with OMSE administrative staff, ensure all teaching faculty are included in the system of record, allowing for evaluation of teaching and accurate accounting in annual teaching effort reports provided to home departments.
• Assign teaching responsibilities for teaching faculty, and act as a liaison between the teaching faculty and OMSE administrative staff, ensuring all necessary teaching materials (including objectives, resources, and assessments) are submitted in a timely manner and meet agreed-upon requirements.
• Use OMSE resources to ensure goals, objectives, outcome measures, guidelines, and policies are communicated to all teaching faculty.
• Ensure all individuals participating in a teaching activity are familiar with the plans for clerkship activities and understand where the activity fits within the broader curriculum.
• In close collaboration with the Program Evaluation/Continuous Quality Improvement (PECQI) Unit, OMSE and DOM leadership, evaluate teaching faculty and systematically review, provide timely feedback, and share student evaluation data with individual teaching faculty and the department chair and VCE.  Clerkship Directors are expected to handle teaching faculty-specific evaluative information in a judicious and professional manner.
• Identify teaching faculty requiring faculty development and work closely with that individual to encourage ongoing quality improvement (including improvements in content, refinement of learning objectives, and development of improved assessment instruments).  When necessary, arrange for additional development opportunities offered through OMSE, IDS, the Academy of Educators, and/or VCE.
• Ensure that any faculty with supervising and evaluation responsibility have a faculty appointment at WashU Medicine.

• Ensure students are aware of and understand the course objectives, outcome measures, and all guidelines and policies for the clerkship.
• Support central communication efforts initiated by OMSE and expand to clerkship-specific communication with students as needed.
• Within the context of WashU Medicine/OMSE policies and guidelines, set clear expectations for student performance.
• Work with the Assistant Dean of Assessment and coaches to ensure early identification of students with academic or personal difficulty and refer identified students to the Office of Medical Student Affairs (OMSA) or Student Success Team (SST) for development and implementation of appropriate support plans.

• Ensure alignment between clerkship-level and session/topic-level objectives and assessment items.
• Ensure all students receive non-competency contributing feedback by at least the mid-point of the clerkship.
• Obtain narrative assessment data from instructors on student performance twice per teaching block.
• Oversee the Internal Medicine Clerkship Competency Committee (CCC) for student assessment to ensure consistency of assessment while minimizing bias.
• Construct end-of-clerkship written narrative assessments describing student performance throughout the clerkship in a timely manner, to support student learning and ongoing development.
• Create, edit, and oversee the grading of standardized patient assessments for the clerkship (including standardized patient encounters and phase 3 CCX examinations).
• Contribute to the construction of the Structured Evaluative Letter (SEL) for students who apply to internal medicine residency in alignment with the DOM.

• Ensure adherence to all guidelines and policies as developed by curriculum governance committees and WashU Medicine and DOM leadership.
• Ensure a professional learning climate for both teaching faculty and students.
• Complete the OMSE-administered annual clerkship questionnaire.
• Schedule and coordinate structured learning activities for the clerkship (both on-site and at extramural sites).
• Oversee teaching activities for the clerkship to provide continuity in the curricular element administration and to monitor quality and consistency.
• In close collaboration with OMSE administrative staff, ensure syllabi, clerkship materials, schedules, small group rosters (if applicable), and other content are current, of high-quality, posted in a timely manner, and reflect the educational objectives and desired content being delivered.
• Actively participate in the development and maintenance of a curriculum map that includes goals, learning objectives, content, educational strategies, and assessments.
• Meet with the Associate Dean for Medical Student Education, Internal Medicine VCE, and/or Internal Medicine Department Chair as warranted to assess performance and advocate for the needs of the clerkship/students.  Work closely with the clerkship manager and administrative staff, promoting an effective operational atmosphere and providing feedback to their supervisors when called upon.
• Actively participate in DOM UME monthly meetings and contribute to the DOM student advising process.

• With the clerkship director, assume primary responsibility for developing and maintaining a vision for the short- and long-term development and implementation of the clerkship.
• Track, monitor, assess, and identify areas for improvement in the curriculum with the goal of continuous quality improvement, or as dictated by the curriculum oversight bodies, and develop an improvement plan when necessary.
• Communicate improvement plans to OMSE, DOM leadership, teaching faculty, and students in a timely manner.
• In collaboration with the OMSE assessment experts, evaluate the current curriculum in achieving learning outcomes.
• Modify existing or develop new curricula and methods of delivery based on needs, changing Liaison Committee on Medical Education (LCME) requirements, and as charged by curriculum oversight bodies.
• In collaboration with OMSE and the PE/CQI Unit, provide narrative data for the compilation of clerkship reports or other program evaluation reports and present data to the appropriate curriculum committees.
• Verify annual data collated by OMSE, including descriptive information and reports of clerkship content, instructional methods, assessments, and outcomes.
• Provide faculty development annually to highlight assessment updates and changes to the clerkship for all resident and faculty assessors.
• Collaborate with the Washington University Teaching Physician Pathway (WUTPP) leadership to facilitate educational opportunities for WUTPP trainees within the clerkship.
• Collaborate with the DOM UME leadership team to facilitate sharing of best practices, addressing shared challenges and opportunities, and to ensure alignment across educational programs in DOM.

• Demonstrate and cultivate educational leadership in the clerkship and broader educational community.
• Attend scheduled DOM and OMSE meetings and retreats.
• As requested by OE/OMSE or DOM leadership, assume leadership roles in WashU Medicine educational endeavors or serve as a leader in additional education committees or workgroups.
• Assist in the content creation, editing, and delivery of the Ambulatory Didactic series ‘Residents as Teachers’ and/or other educational talks for Internal Medicine residents or faculty.
• Remain informed of trends and practices in medical education, pedagogy, technology, and administration.